This motion codifies what has been defacto operating practice and formalizes a group of volunteers responsible for the non-activity-related business of DLV. 1. Administrative positions. Four administrative volunteer positions shall be recognized. The persons holding these positions will be elected by majority vote upon the vacancy of the positions. Persons holding these administrative positions will be removed by default should they fail to maintain voting eligibility as outlined in standing rules regarding voting eligibility. Persons holding these administrative positions will be removed by default if they become unreachable via e-mail for a period exceeding 30 days. Persons holding the administrative positions may be removed by a resignation or a 2/3 majority "recall" vote following a motion and second to remove. The administrative positions shall be: Project Manager Corresponding Secretary Systems Administrator Big Sister Coordinator The Project Manager shall chair the DLVORG group and will oversee the planning process for the annual DLV event. The term of the Project Manager shall expire June 30 of each year. The Corresponding Secretary shall manage routine and nonroutine correspondence on behalf of DLV. The Systems Administrator shall oversee the DLV web site, e-mail systems, and other systems-related functions. The Big Sister Coordinator shall oversee the Big Sister Program. 2. Administrative Committee. The Administrative Committee shall oversee the non-activity-related business of DLV. The Administrative Committee is a subset of, and answers to, the DLV organizers as a whole. It is not intended to be a supreme governing body of DLV, nor a "higher court" to which disputes may be elevated. The Administrative Committee is not authorized to establish any financial structure not directly connected to any recognized DLV activities. The Administrative Committee shall be empowered to develop its own internal procedures for carrying out its duties. The Administrative Committee shall consist of between 3 and 6 individuals. The following individuals shall be ex-officio members of the Administrative Committee: Project Manager Corresponding Secretary Systems Administrator Big Sister Coordinator Two at-large members of the Administrative Committee shall be elected for two-year terms. One will be elected during odd-numbered years and one during even-numbered years. Elections will be held during the summer "slow season", between July 1 and August 31, and will be coordinated by the incoming Project Manager. Individuals holding the administrative positions defined above are not elegible for the at-large positions. Administrative Committee members may be removed by a 2/3 majority "recall" vote following a motion and second to remove. Administrative Committee members will be removed by default if they fail to maintain voting eligibility as outlined in 1 above or if they become unreachable by e-mail as outlined in 1 above. For internal committee affairs, each person on the Administrative Committee will be limited to one vote regardless of the number of positions held concurrently. Implementation: This motion is presented for discussion, consideration, and action up to the date of December 31 of the current year. Should it be unresolved by that date, it will be withdrawn. Following the carrying of this motion, an election will be held for the two at large positions, one to expire in the next calendar year from the year elected, and one to expire in the second calendar year from the year elected. The person who receives the highest number of votes will assume the two-year term and the person who receives the second highest number of votes will assume the one-year term.
Vote totals are: